Office Manager Parttime | Trading Company with a sometimes hectic work environment | 3 + years relevant working experience
Office Manager Parttime / Driebergen
|Functie:||Office Manager Parttime|
|Regio / plaats:||Driebergen (near Utrecht)|
We are a trading company active in the trade and distribution of palm oil and part of a larger group. We have customers all over the world. From our Dutch and Italian offices we focus mainly on the European continent. With a young team of people (the oldest is 37 years), we have in recent years acquired a leading position in Europe and we continue to grow.
Our ambition is high. In Europe, we are among the biggest traders in terms of tonnage shipped in palm oil. We continue to grow because we see opportunities and seize them (which is the quality of our team). All of our palm oil has sustainability certificates and we are committed to even further “sustain” our palm oil from seed to final product on delivery. This is not always an easy task given the major interests at stake, but we believe that there is no way back.
Position Office Manager Parttime
As we grow rapidly, we feel the need for a new colleague who is able to organize us and our office! We therefore are currently looking for a self planning and organizing Office Manager.
In your role as Office Manager you are the central person with whom clients and your colleagues have the first contact in person or by phone. You are the one who knows nearly everything: who is where and doing what, who can be disturbed, who cannot be disturbed.
You organize our agenda’s, plan travels, arrange meetings (internal and external during trips with key customers and other colleagues) and just be there for us. With regard to the office, you arrange everything: from flowers to necessary repairs up to ordering stationery etc.
Next to these ‘general’ organizing tasks you will also have more administrative tasks, like:
- Expenses claims
- Planning of Holiday / leave of employees
- Booking tickets, hotels, hiring rental cars etc.
- Creating invoices
- Preparing and sending the sales contracts and following up with clients
- Creating payment request forms
Profile Office Manager Parttime
It would be best if you already have experience as an Office Manager (or you are up to this role) in an environment where you worked with traders (or similar). We never have a dull moment in our work as our world can be hectic, so you should be up to this kind of working environment.
As we operate in Europe (and all around the world), your understanding of the English language and its correct usage goes without saying. And it would be great if you also have good knowledge and understanding of the Italian and/or Spanish language.
Further, you have a good feeling and preferably experience in (light) financial administrative tasks (organized in SAP) and have relevant experience of at least 3 years.
A sometimes hectic job where we all depend on you! You ‘defend’ our home base and it is you we all turn to. This makes you our home base key employee.
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